Customer Complaints Policy
In the unlikely event that you are not completely satisfied, we have a Complaints Policy to ensure all complaints are handled as efficiently and effectively as possible.
As a customer of ours, you are entitled to make a complaint to us. The following outlines our policy and procedures for the handling of verbal and written complaints.
Summary: We want to resolve your complaints as soon as possible. Please contact us as soon as you can in order to resolve any problems you may be having with the service, as soon as possible.
Our Responsibilities: To provide an efficient, fair and structured mechanism for handling complaints. To provide our customers with access to the complaints handling process, including those customers with disabilities and special needs. To keep customers informed as to the progress of their complaint and the expected timeframe for resolution. Quarterly to review our complaints so that we can improve our standard of customer service.
Handling Your Complaint: Upon receiving a complaint, we will acknowledge your matter via email within 3 working days. We will keep you informed of the progress of your complaint, proposed actions and the expected timeframe for resolution. Our aim is to resolve complaints in a timely manner and we will generally aim to resolve a matter within 10 working days. Complex complaints may take longer than this to resolve. In these cases, we will regularly update you on the progress and likely timeframe for resolution. We will advise you of the outcome of your complaint. Where you have requested us to do so, we will advise you in writing.
Step One: If you have a complaint regarding any aspect of our service we urge you to get in touch via email in the first instance. Our objective is to resolve the vast majority of enquiries or complaints during your first contact with us. Email firstname.lastname@example.org
Step Two: After a complaint is made, if it is not immediately resolved, we may need to investigate it. This process may take 10 business days, or longer (in which case we will update you with a reason for the delay and the expected timeframe).
Step Three: When your complaint is resolved, we will confirm this with you within 10 business days.